If you work in a law firm, you cannot underestimate the need for data protection for your business records. Sure, you can protect the vital records of your law firm, and those of your clients, with just external hard drives or even basic tapes, yet those old-fashioned options simply fail to offer a backup option that is satisfactory for your current needs. When thinking about back up choices, you should definitely go with the CDR option. There are blank CDS you can purchase cheap from many stores.
The following are a few pieces of advice when it comes to establishing a reliable back up strategy for your legal purposes.
The number one thing you should keep in mind is that your backup files must be encrypted, whether they are going to go on CDR or not. When you encrypt your files, you guarantee privacy. Further, when you pick a backup vendor, you must ensure that the vendor has at least 2 geographically different facilities at least 100 miles apart from each other. Other significant things to look for in your vendor are certifications such as, for instance, SAS 70 Type II. Such a certification will tell you that the vendor has satisfied requirements from a 3rd-party certification authority.
If you have been updating your law firm files on a manual schedule, you must think hard about switching over to an automated one with updates that are regular. This will allow your data backups to happen on a consistent basis, thereby heightening security for your law firm and its very important files. This also includes the requirement to confirm if activities have really taken place as you think they have, and you have to be notified if issues do occur at your site.